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CMS Purchasing and Receiving

Benefits

The Purchasing and Receiving module provides management with the information needed to evaluate vendor performance, negotiate prices, and to control and monitor the materials acquisition function of the manufacturing operation. Real-time receiving information automatically updates the A/P, Inventory, and Purchasing systems, Project Costing, Manufacturing Management, Production Planning, Vendor history and performance files. Outside Processing costs can be captured and posted to production jobs.

Product Summary

The Purchasing and Receiving module automates the acquisition of materials and components, maintains complete purchasing records, provides vendor price catalogs including date sensitive contract information, integrates planning and financial processes, and helps ensure accurate and on-time deliveries.

Features

Buy Orders generated by the Production Planning module advise Purchasing of the quantity and schedule requirements for materials and components. When approved, these advices can automatically generate purchase orders.

Multiple purchase advices can be combined into single purchase orders. Vendor units of measure can be automatically converted to your internal units of measure with appropriate price calculations. Unit of measure definitions and conversion factors are user-defined. Purchase orders, vendor information, and receiving records can be reviewed on-line at any time. Receiving controls can include mandatory quality control, rework, and vendor returns. Rejection analysis and quality control disposition is provided. Walk-through or expedite items can be identified with the department or workcenter awaiting their arrival.

Order dates, cancellation dates, and delivery dates can be controlled independently by line item. An incoming Quality Control process can be optional by inventory item. The QC process supports Receiver Hold, internal rework, or RTV's (Return To Vendor) with user-defined reject codes and rejection analysis. Prices and lead times can be adjusted seasonally, and controlled by vendor part number. Freight costs can be recorded separately.

Major Displays

• Purchase Orders (open and closed)
• Vendor purchase history
• Procurements history
• Vendor price matrix
• Receivers
• On-order position
• Vendor backlog
• Outstanding orders by vendor
• Outstanding orders by part
• Outstanding orders by job or project
• Valid buyer by product class

Major Reports

• Vendor backlog
• On-order position
• Vendor multipliers
• Materials received, or distributed inventory movements
• G/L journal summary posting recap (automatically printed during processing)
• Receiver register (status of all received goods)
• QC rejection report

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